Attendee app: Scheduling 1:1 meetings

This guide explains how to schedule, accept, decline and join 1:1 meetings in the RingCentral Events Attendee mobile app.

Scheduling a meeting

To schedule a 1:1 meeting in the Attendee app:

1. On the Home screen, tap the Chat icon in the top right corner.
2. In the Event Activities, go to the People tab. Here you will see the list of all registrants. 
3. Use the search bar to locate the person you wish to meet. Tap on their Profile icon or name to view their details.
      
   
   
4. In the Profile details, tap Request a meeting.
   Note: If you don't see the option to request a meeting, it means the user has chosen not to receive 1:1 meeting invitations in their privacy settings.
   
   
   
5. In the Request a meeting window, fill in the following information:
   • Meeting type (applies to Hybrid events only): Virtual or Onsite
   • Meeting title
   • Date
   • Start time/end time
   • Location: For in-person meetings, specify an onsite location.
   • Meeting description (optional)
   
   
   
6. To invite additional participants, tap the Arrow icon next to your invitee's name. Use the search bar to find the person and tap Invite.
   Note: You can invite up to 9 attendees to your meeting.
      
   
   
7. Once ready, click Send meeting request.
   ✔ Once your participants accept your invite, you will receive a notification.
   

Cancelling a meeting

To cancel a scheduled 1:1 meeting in the Attendee app:

1. Go to Schedule or My Agenda.
2. Find the meeting on the list and tap on it to open the details.
3. Tap Cancel meeting.
   ✔ Invited participants will receive a notification in the app and via email that the meeting has been cancelled.

Accepting a meeting invite

To accept or decline a 1:1 meeting invite in the Attendee app:

1. When someone invites you to a meeting, you'll get a notification if you're using the mobile app. Tap the notification to view the meeting details and respond.
2. Alternatively, navigate to Schedule. Locate your meeting invite either in the Schedule or My Agenda tab.
   Note: Unaccepted/undeclined meetings are highlighted with a grey background and have an RSVP mark.
3. In the meeting details, tap Accept or Decline.
      

Accepted meetings will show a checkmark and remain in your My Agenda tab. With this, you will also receive a notification when the meeting is about to begin. To enter the meeting room, tap Join meeting in the meeting details. 

Declined meetings will be removed from My Agenda but will still appear in the Schedule tab, with details crossed out. You can change your response at any time before the scheduled time in the meeting details.