Managing schedule visibility

  • Updated

When your schedule is still work-in-progress, you can control its visibility on the Landing page (classic layout) and within the event. This guide explains how to hide the entire schedule and individual segments.

Notes:

  • If a segment is added to My Agenda tab, it will still be visible in My Agenda even when the segment is hidden in the schedule. However, attendees will not be able to access it.
  • Sessions set to "Scheduled" in the Session settings will not be visible in the Sessions area of a multi-track event if the associated schedule segment is hidden.
  • There will be no "live" tags displayed throughout the event if schedule is hidden.

Hiding the entire schedule

To manage the visibility of the entire schedule:

  1. Go to Event Dashboard > Venue > Schedule in a multi-track event or Event Dashboard > Setup > Schedule in a Webinar event.
  2. Toggle off/on Show schedule in event. This option is available in both table and calendar view.
    Note: This option is enabled by default, so your schedule is visible unless you disable it.  

Hiding a schedule segment

To hide an individual segment, you need to set it as Draft. Go to Event Dashboard > Venue > Schedule in a multi-track event or Event Dashboard > Setup > Schedule in a Webinar event. Here you can use the table or calendar view. 

  • In Table view, your schedule is presented in the table format.

    1. Select Table from the toggle at the top of the page.
    2. Locate a schedule segment you'd like to hide or add a new one by clicking + Quick add new.
    3. Scroll to the right to find the Editing status field.
    4. Click on the table cell and select Draft.  
      ✔ The segment will be highlighted with orange.


  • In Calendar view, your schedule is displayed in the daily schedule format.

    1. Select Calendar from the toggle at the top of the page. 
    2. To a new segment, click + Add to Schedule. To edit an existing segment, click on it directly or click on the Menu icon ••• and select Edit.


    3. In the segment settings, toggle Draft.


    4. Once ready, click Add to schedule or Save.
      ✔ The segment will be marked with orange "draft" label.