Adding a hybrid or onsite segment to your event Schedule

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When creating a Hybrid event, you can specify whether a schedule segment is a Hybrid segment, Virtual only or Onsite only. In an Onsite event, all segments will be setup as onsite by default.  

To start creating your schedule, navigate to your Event Dashboard > Venue/Content > Schedule. Choose a tab from the options below, depending on if you are using Table view or Calendar view. 

  • Click Add to schedule or on the plus button next to a selected time slot in the calendar. A new panel will open where you can submit the details of your schedule segment. 

    At the top, you can select Hybrid if you want your segment to be available to both on-site and virtual attendees, Virtual if you would like the segment to only be available to those accessing your event online, or Onsite if you would like your Session or Stage to only be available to Attendees at the in-person event. 

    If you select Hybrid or Onsite, two new fields will become available for you to specify the "Onsite space" as well as the "Onsite capacity". You will need to tick the box for "Add onsite capacity" to display the additional field. 

    If you want to add a new room, simply click Edit rooms. In the next window, you can manage the existing list of your rooms. Once you have added a new room, click the arrow at the top left to return to your schedule settings and select it as an onsite space

    Note: If you are adding Floor plans to your Hybrid event, make sure that the room names coincide with the names of the rooms within your Floor plan so that Attendees can easily find each Event area.

    Make sure you click Add to schedule to create the segment. 

    When you create each segment, you will be able to see at a glance whether they are Hybrid or Virtual, as well as where they will be located, by the location tags that are added to each one. 

  • When creating a schedule in Table view, you can click the blue button labelled Add to schedule and follow the same steps within the Calendar view tab. Alternatively, select Quick add new to add a new segment to your Schedule. 

    Add the title of your new segment and click Add or hit Enter on your keyboard. 

    Start filling in the rest of the details such as description, speakers, etc. Under Segment Format, select Hybrid or Onsite from the dropdown menu that appears. 

    Scroll across and set the Onsite space and Onsite Capacity. If you want to add a new room, simply click the drop-down menu under "Onsite Space" and start typing in the name of the new space, then click Create

    If you want to add a new room, simply click the drop-down menu under "Onsite Space" and start typing in the name of the new space, then click Create.  Alternatively, click Edit Rooms to rename, add, and remove Onsite Rooms

    Note: If you are adding Floor plans to your Hybrid or Onsite event, make sure that the room names coincide with the names of the rooms within your Floor plan so that Attendees can easily find each Event area.

     

 

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