Navigating breakout rooms in a Session

Organizers or Moderators may choose to split larger Sessions into smaller groups as a way to facilitate discussions, create brainstorming sessions, and encourage larger networking. This guide explains how to join a breakout and navigate within the breakout as an attendee.

Tip: If you are an Organizer, refer to our article on Managing breakout rooms in a Session.

Joining a breakout room

When joining a Session, you will first enter the main Session room. When an Organizer or a Moderator start a new breakout, you will see a 10-seconds countdown notifying you will be sent to a breakout room. If you would like to join the room sooner, click Join Breakout.

Note: If you join the Session after the breakouts have been created, you will see the countdown upon entering and will be automatically assigned to an existing room. If all of the rooms are full, you will stay in the main Session unless the Organizer decides to regroup.

Within a breakout room

Within a breakout, click Share audio and video to join the screen. In the People tab on the right-side activity panel, you can see the list of attendees who have been assigned to the same room.

Note: As an attendee you will not be able to move to a different breakout room. You can only move between the main room and the breakout you have been assigned to.

Using the chat

In the activity panel, navigate to Breakout to access the breakout chat and the people list. You can still access the event-wide chat and the main Session chat to communicate with others.

Note: If the Organizer chooses to regroup and you are sent to a different breakout, you will loose access to the previous breakout room's chat.

Leaving the breakout

At the top of the screen, you will see a timer indicating how much time you have left in the breakout before getting sent back to the main Session. To leave the breakout earlier, click Return to main room.

Tip: Leaving a breakout might be useful if you want to ask a question or participate in an activity in the main room.

Once in the main Session, click Share Audio and Video to go on screen to ask a question. To return to your breakout room, click Join breakout room.

Note: This option will not be available if the Organizer chooses to regroup or the breakout time runs out in the meantime.

When there are 10 seconds left, a pop-up notification will alert you before returning to the main Session. You’ll receive a similar alert if the Organizer/Moderator ends the breakout session early.

Closed Captions

To enable closed captions within the breakout room, click the CC icon.
✔ The captions will be displayed beneath the video feed.

For more information, check out our article on Closed Captions in Sessions.

Navigating breakout rooms in a Session

Joining a breakout room