How to set up your event registration page using Canvas

What is RingCentral Events Canvas?

RingCentral Events Canvas is a new tool for organizers to quickly build and launch event registration pages that are beautifully designed, functional, and captivating for event marketing.

It integrates with the entire RingCentral Events platform so you can create a seamless event experience for all your attendees.

You must edit one of the prepared themes to build your event page using RingCentral Events Canvas. You only need to choose the theme you like, customize it to fit your brand design best, insert your texts, and replace our images with yours. That’s it!

To get started...

• On the event dashboard, click Registration > Registration page.
• You’ll immediately have access to RingCentral Events Canvas and RingCentral Events Classic. RingCentral Events Classic page is selected by default. Click Use this layout under Canvas to start customizing it. If you've already switched to RingCentral Events Canvas, you'll need to click Edit under it.  

• Select your desired theme

• The next page you see is the page builder, which allows you to drag and drop elements around to build your event page.

Review of the Event Page Builder

On the left side of the page, you have a side menu that contains elements that allow you to customize different segments of the event page. The Header block allows you to add and customize a header, the Sections block allows you to add and customize sections, and so on.

On your workspace, you’re able to duplicate a block by clicking the copy button; you can undo an action by clicking the undo button at the top right (cmd+z or ctr+z) or use the delete button by the left side of a block to remove the block.

At the top panel, you’re able to see how your event page will look on a mobile device, a tablet, and a desktop.

On the right side of the page builder, you have the Layout and Theme tabs. The Layout tab allows you to customize the content of each block - such as text, logo, and image - while the Theme tab shows you the current theme you’re working with and allows you to change the font and button colours (Advanced plans only).

Building an Event Page from Scratch

If you’d like to create your own event page from scratch, select your desired theme first, then click the undo button at the top right once you enter the page builder. This gives you a blank space to work with.

Have a look through the options below to learn more about building your registration page.

• • To edit the text, double-click on any of the text. Then, select the Theme tab to change the font of the text (the font change applies to all fonts on the page). See the video below for a demonstration:

    Add your header

    • Click the Header tab on the left and select preferred options.

    

    • Once added, click on the background image and then the Layout tab to change the image and add your logo. Toggle the ‘Show in header’ button to remove/show your logo.
    Note: When adding images, be sure to look out for the specified image format and size on the right. 

    

• Add an About section

  • Click on the Sections tab and select any section style. You can add as many sections as you wish
  • As shown in the Header steps, edit the text by double-clicking on it. You can change the font using the Theme tab.

  

• Add your Speakers 

  • Click on the Speakers tab to add a speaker grid to showcase the speakers for your event.
  • 
  • Here, you can manually add the speaker information by double-clicking on the text, OR if you already added your speakers through the event dashboard, the information is imported automatically when you put the block on the canvas. You can also click on the block > import speakers > select the ones you want to add.

  

  Once you have added your speakers, you can click directly on them to add a Speaker Bio to each one. Toggle the "Show bio in modal," switch to "on," and add their bio in the text box below. You can also add links and format the text you include.

  

  Once you have added in the bio, you can click the Preview modal to see what it will look like when attendees register for your event. 

  

• Add the Schedule Section

  • Select the Schedule tab to add your schedule 
  • If you already added your schedule through the event dashboard, you can import it.

  

• Add the Sponsor Section

  • Select the Sponsor tab to display your sponsors. You have three options of display: Large, medium, and small.
  • If you already added your sponsors through the event dashboard, you can import them.

  

• Add your Booths

  • Select the Expo tab to add your booths
  • If you already added your booths through the event dashboard, you can import them.
  • When creating your booths, make sure you set the size to "small" or larger. Mini booths cannot be imported.

  

• Change Colors & Color Palettes (Advanced plans only)

  Each Theme has a predefined set of colors that the user can overwrite. Each color corresponds to different UI elements on the Theme, such as primary font, secondary font, background, CTA color, etc.

  

  To change the color of a UI element:

  1. Click on the circle icon that corresponds to the correct part of the UI
  2. Enter the hex code or select the color on the color picker

  

  Once your event page is all set up, use the preview button at the top right to see your event page. If you make changes after the event is published, hit save to avoid losing your work.

  

  Once your event is published, your landing page will be either the default RingCentral Events registration page or the event page you just created, depending on what you select on the registration page settings of the event dashboard.

• How do I add hyperlinks?

  Adding hyperlinks is available when you select a style from the Sections tab of the event page builder. 

  

  To add the hyperlink, highlight the words, click the three dots, select the hyperlink option, and input your link. 

  

Why doesn't my Canvas page update when I make changes in the Event Dashboard?

At this time, not all changes are automatically pulled through to the Canvas page when making updates in your Event Dashboard. 

For example, if you create your Schedule and set up your Canvas page, the Canvas page will pull in your Schedule. But if you make changes to your Schedule in your Event Dashboard, you must re-import your Schedule to your Canvas page.

Click on the section, and click Import in the Layout tab on the right.

This applies to the Schedule, Speakers, event date/time, and other areas, so please be sure to update any changes in Canvas manually after making them in the Event Dashboard.

Where can I find my event page URL?

To find the URL of your event page, go to the Event Dashboard > Overview page. 

What if I want to change the theme? 

If you already started creating your theme and want to change it, you can, but note that your old work will be lost. Click the Theme tab and Change theme.

You must click Continue in order to change the theme and abandon your current page.