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Tracking attendance across event

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There are a couple of ways you can see how many people are currently online and viewing different parts of your event. This guide explains how to check who is viewing different parts of your event and how to manage attendee visibility in the event settings. 

Total people count

The People icon at the top of every page above the activity panel tells you the total number of people currently online at the event. This people count will stay visible across the whole event venue. 

People list

The People tab in the event-wide and in the Stage activity panel shows the list of all registrants. 

However, the People tab in Sessions and Expo Booths shows the list of people currently viewing this segment. 

Note: In Webinar events, there is a single activity panel due to the singular virtual space, either Stage or Session, unlike multi-track events, which support multiple activity panels at various levels (Event, Stage, Session, Expo booth). For further details, refer to our guide Webinar event: Configuring the activity panel.

People count in Sessions and Expo Booths

In the Sessions area, you can see how many people are viewing each of your Session rooms. There will be an eye icon at the bottom right of each Session listing.

Note: The Sessions area is not available in Webinar events, as the Webinar setup allows for either a single Stage or a single Session. For further details, refer to our guide Webinar event: Choosing and setting up webinar style.

In Sessions and Expo Booths set as Sessions, the total number of viewers is also displayed in the top right corner of the screen next to the eye icon. 

Managing attendee visibility 

The people count and the people list can be enabled/disabled in the event settings.

  • To manage attendee visibility in a multi-track event:

    1. Go to Event Dashboard > Setup > Basics and make sure you have Networking area enabled. If it's disabled, no People tab and no People count will be available in your event venue.
    2. Go to Event Dashboard > Venue > Venue Controls (or to Event Dashboard > Setup > Access and Settings for Onsite events).
    3. Under Attendee Visibility, toggle the following options:
      • Show people list: Attendees will see a filterable list of event participants. This list will be shown on both the Networking area in the left navigation bar and the people tab in the activity panel.
      • Show people count: Attendees will see the number of event participants.
    4. Click Save.

    For further details, refer to our guide Setting up attendee controls and visibility.

  • To manage attendee visibility in a Webinar event:

    1. Go to Event Dashboard > Setup > Basics.
    2. Under Activity Panel, toggle People list. This option controls both the people list and the people count. 
    3. Click Save.

    For further details, refer to our guide Webinar event: Configuring the activity panel.

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