Speakers and Moderators are two district roles with different permissions. Assigning someone as a Speaker does not give them the ability to moderate a Stage, a Session room, or an Expo Booth. This guide explains the difference between a Moderator and a Speaker.
Moderators
Moderators are event attendees assigned by the Organization admin/member to moderate a Session or an Expo Session. They have the following permission within their Session or Booth only:
- Approve/decline requests from participants to join the screen or the Studio
- Mute participants on screen for all attendees
- Remove participants from the screen or from the Studio
- Create and manage polls
- Approve, reply to, and delete Q&A submissions
- Switch between embedded video and live session in the Expo Session if the fallback provider is enabled by the Organization admin/member or Invited Exhibitor
- Create and manage Breakout rooms
- Display an in-session banner with a custom button
- Disable attendee engagement tolls (confetti, reactions, and raising hand)
- Change screen layouts
- Moderate our built-in RingCentral Events Studio
- Highlight chat messages, questions, and polls on the screen.
Speakers
Speakers are event attendees with a Speaker profile created by the Organization admin/member. A Speaker profile is also automatically created when inviting Speakers to RingCentral Events Studio. Speaker profiles are displayed on the Landing page, Reception, and Schedule. Speakers have the following permissions:
- Participate with video and audio in the RingCentral Events Studio or in the StreamYard Backstage (the direct link is shared by Organizers)
- Participate with video and audio on Sessions or Expo Sessions (they will need to request to join the screen if a Session is moderated)
- Respond to Q&A and create polls event-wide
- Preview the event before the start time for test runs.
Note: Speakers do not have Moderator access by default. Organizers must assign a Speaker as a Moderator so they can also manage a Session, a Booth, or the Studio.
Tip: If Speakers are presenting at their own designated Session room or Expo Booth, assign them as Moderators. This way, they can manage their Session and allow Attendees to join the screen for an interactive activity or to ask a question.