Scheduled Sessions are not be accessible to speakers, moderators, and attendees until 5 minutes before the scheduled start time, unless otherwise specified. This guide explains how to adjust the display period for scheduled Sessions and how to share the Session link for rehearsals.
Displaying Sessions before and after the scheduled time
By default, scheduled sessions are not displayed in the Sessions area of the event until 5 minutes before the scheduled start time. Similarly, they are removed from the tab 5 minutes after the scheduled end time.
To change Session display limits:
- Go to Event Dashboard > Setup > Basics.
- Open Advanced Settings.
- Under Session Display, adjust the number of minutes.
- Click Save.
Sharing the direct Session link for speaker rehearsal
If you wish to allow speakers and moderators to access the session for rehearsal before the scheduled start time, the most effective approach is to provide them with the direct link to the scheduled Session. You can obtain this link through one of the following methods.
Sessions settings
- Navigate to Event Dashboard > Venue > Sessions to access the list of Sessions.
- Hover over the selected Session listing and click the Open External Link icon to open a Session room in a separate tab.
- Copy the URL from the browser's address bar. You can then share this link with your speakers and moderators as needed.
Schedule settings
- Go to Event Dashboard > Venue > Schedule.
- Find the needed scheduled segment in the schedule.
- Click the Menu icon and select Share session link.
- In the popup window, you'll be able to copy a direct link to each Session linked to the segment.
Event venue / event preview
As an Organizer, you can also see the scheduled Sessions in the online event venue before they start (you can also preview the event before the start time). They will be marked with the Test run tag. This way, you can access the session directly from the event venue and copy the URL from the browser.