Invited Exhibitors are users assigned by the Organization admin per Expo Booth, per event, that have access to their Booth settings. Please note that this feature is available on Advanced plans only.
Uploading Expo Booths
The option to upload booths is a quick way to add a list of booths and invite Exhibitors to set them up. Go to the Event Dashboard > Venue > Expo and click Upload booths. You will also be able to use the option to upload after creating several booths manually.
A new window will pop up. T o ensure seamless CSV upload, we recommend creating your list of Exhibitors based on our template. Click Download CSV Template to fill in the information for your Expo and save it. Once completed, upload the file back into RingCentral Events and finally click on Next.
The platform will automatically match the columns from your file. You can review it and make changes if needed. Click Confirm and invite exhibitors to upload your CSV file. This action will also send an email invite to exhibitors to set up their booths.
Inviting Exhibitors Manually
Alternatively, you can create your booths and send the invites manually. Go to the Event Dashboard > Venue > Expo and click Invite Exhibitors.
On to new page, enter the email of your Exhibitor, assign a booth and click Send Invite. You will also have the option to create a brand new Booth instead of selecting one of the existing ones. In this case, you will also need to select the booth size: large, medium, small or mini.
Once you have uploaded a CSV file or sent an invite to your Exhibitors, a list will start populating at the bottom of the page with all the Exhibitors you have invited. You will have the option to re-send the invitations as needed or remove the Exhibitor.
That’s it! Now you know how to invite Exhibitors to set up their Booths. Once they have registered and accepted the invitation, they will be able to access the Booth settings. You can forward them this guide: Setting up an Expo Booth as an Exhibitor