You can control the event experience for the attendees by managing their permissions throughout the event. This guide explains how to configure various attendee actions and attendee visibility, and outlines the differences in attendee experience configuration across different event types.
Attendee actions and privacy
In a multi-track event, you can select your attendee's default interactions and prevent ticket types from being contacted. Attendees can overwrite their own controls from inside their profile settings but can always be contacted by the Organizer. In Webinar events, attendee actions are not available.
Here is what these options will look like for attendees inside of a multi-track event. To learn more about them, refer to our guide on Interacting with other attendees.
To manage attendee actions in a multi-track event:
- Go to Event Dashboard > Venue > Venue Controls (or to Event Dashboard > Setup > Access and Settings for Onsite events).
- Under Attendee actions and privacy, toggle the following options:
- Direct messages: Attendees can message each other directly.
- Schedule meetings: Attendees can schedule and view meetings with each other on their agenda.
- Instant video call: Attendees can start one-on-one instant video calls with each other.
- To disable the option for some of the ticket types, select Exclude ticket types checkbox and add the ticket types that apply.
- Click Save.
Attendee visibility
The people count and the people list can be enabled/disabled in the event settings.
The people count refers to:
- The People icon with the total amount of attendees currently online at the event is shown at the top of every page above the activity panel.
- The number of registrants shown on the Classic landing page.
The people list refers to:
- The People tab in the activity panel.
- The list of recommended connections in the Networking area.
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To manage attendee visibility in a multi-track event:
- Go to Event Dashboard > Setup > Basics and make sure you have the Networking area enabled. If disabled, no people list and no people count will be available in your event venue.
- Go to Event Dashboard > Venue > Venue Controls (or to Event Dashboard > Setup > Access and Settings for Onsite events).
- Under Attendee Visibility, toggle the following options:
- Show people list: Attendees will see a filterable list of event participants. This list will be shown on both the Networking area in the left navigation bar and the people tab in the activity panel.
- Show people count: Attendees will see the number of event participants.
- Click Save.
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To manage attendee visibility in a Webinar event:
- Go to Event Dashboard > Setup > Basics.
- Under Activity Panel, toggle People list. This option controls both the people list and the people count.
- Click Save.
My Agenda
My Agenda allows attendees to create a personal agenda from the event schedule and scheduled meetings. In Webinar events, this feature is not available.
In a multi-track event, you can enable and disable it:
- Go to Event Dashboard > Venue > Venue Controls (or to Event Dashboard > Setup > Access and Settings for Onsite events).
- Under My Agenda, select or unselect the Enable My agenda checkbox.
- Click Save.
Instant commands
Attendees can send GIFs in the chat. In Webinar events, it's enabled by default.
In a multi-track event, you can enable and disable it:
- Go to Event Dashboard > Venue > Venue Controls (or to Event Dashboard > Setup > Access and Settings for Onsite events).
- Under Instant commands, select or unselect the Giphy checkbox.
- Click Save.