Search

Switching from a live video to a pre-recorded video in Sessions

  • Updated

Sharing pre-recorded content is a great way to enhance your live broadcast. In RingCentral Events, you can switch from live videos to pre-recorded videos across the main event area: Stage, Sessions or Expo. This guide explains how to do it in a Session.

Using YouTube sharing

If your video is hosted on YouTube, you can use the YouTube sharing feature to share your video while doing a live presentation. This option is enabled by default in Webinar events.

To enable this feature a Session in a multi-track event:

  1. Go to Event Dashboard > Venue > Session (or to Event Dashboard > Content > Sessions for Onsite events).
  2. Create a new Session or edit an existing one.
  3. In the Session settings, under Video content, select the Enable YouTube sharing check box.
  4. Once ready, click Save.

To share a YouTube video in a Session:

  1. Open the Share menu and click YouTube video.
    Note: Organizers and Moderators can share content without activating their own audio and video on screen. The Share menu option stays accessible at all times.
  2. In the Share YouTube video window, add your YouTube video URL.
    Important: Be sure to use a video that is Public or Unlisted and not Private, as otherwise it will not work.
  3. Click Share Video.
    ✔ The video will display on screen and start playing automatically for all attendees watching your Session. You have full control over your video: pause it, increase the playback speed, enable subtitles or scroll forward.


  4. To remove the video, open the Share menu and click Stop Sharing.

Important notes:

  • In a Moderated Session, only the Organizers & Moderators can use the YouTube sharing feature, whereas in an Open Session, anyone sharing their audio and video can share a YouTube video.
  • It's recommended for the user sharing the YouTube video to wear headphones and/or mute themselves while the video is playing to avoid echoing.
  • This feature only supports individual YouTube videos and YouTube Live streams. YouTube playlists are not supported at this time.
  • Shared YouTube videos are not recorded. 

Sharing your screen

You can share videos by sharing your screen in a Session:

  1. Open your video in a separate Chrome tab.
    Note: Firefox browser doesn't support sharing a tab with sound so you will have to use Chrome for this option. 
  2. Open the Share menu and click Share video.
    Note: Organizers and Moderators can share content without activating their own audio and video on screen. The Share menu option stays accessible at all times.
  3. In the pop-up window, under Chrome Tab, select your tab with the video. Toggle Also share tab audio. Click Share to start sharing.

Tip: When screen sharing a video player, note that browsers do not support sharing audio from a window (only Chrome tab audio can be shared). To share audio from a video player, consider using a third-party application. For more information, refer to our guide on Screenshare: Sharing audio from any third-party app. 

Streaming via RTMP

Finally, you can use RTMP to stream from a third-party source supporting streaming both live and pre-recorded content. Here is a guide where your can learn more about setting up a RTMP stream: Streaming from OBS to Session via RTMP.

Important: Streaming to Session via RTMP is not supported in Webinar events.

Was this article helpful?