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Maximum on-screen and viewership limits

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This guide covers on-screen and viewership limits for different event areas: Stages, Sessions, and Expo Booths.

Note: Unlike multi-track events, the Webinar setup allows for either a single Stage or a single Session, while the Expo area is not supported. For further details, refer to our guide Webinar event: Choosing and setting up webinar style.

Stage limits

The maximum number of Attendees who can watch a Stage is 100,000. 

Note: The maximum number of Stages you can create and run at the same time is 5.

The maximum number of participants who can join the Backstage powered by RingCentral Events Studio is 25, while 16 Speakers can be brought to the screen at a time.

The maximum number of participants who can join and be on screen in the integrated Backstage powered by StreamYard is 10.

Sessions limits

The maximum number of Attendees who can watch a Session is 20,000.

Note: The maximum number of Sessions you can create and run at the same time is unlimited.

In a Session powered by RingCentral Events Studio, up to 25 participants can enter the Studio, while 16 Speakers can be brought to the screen at a time.

In a standard Session, up to 50 Speakers can join the screen (you can adjust this limit in Session settings). Any additional screen share or third-party integration sharing counts towards the limit. When the maximum number of participants has already been reached in a Session, the Join Stage button in the top right-hand corner will be greyed out and it will say Full instead.

Note: Only 16 Speakers will be visible on screen at any given time. Priority is given to those actively sharing their camera and speaking. The rest will be grouped in an overflow tile. Those shown individually may be different for each viewer. 

Tip: If you anticipate attendees joining your event with lower-powered desktop devices or weaker internet connections, consider reducing the number of users who can share audio/video. RingCentral Events demands significant CPU resources, particularly when multiple speakers are presenting on screen.

Session Breakout Rooms

There are also a few minimum and maximum requirements to be able to successfully create breakout rooms in your Sessions:

  • Minimum of 4 people required (not including an Organizer/Moderator)
  • Minimum of 2 rooms must be created
  • Minimum 2 people per breakout
  • Maximum 45 people per breakout.

Expo Booth limits

Like in Sessions, the maximum number of Attendees who can watch an Expo is 20,000. 

The maximum number of Speakers in an Expo booth set to Session as the content provider is 10.

Note: The maximum number of Expo booths you can create and run at the same time is unlimited.

 

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