Sharing a PowerPoint in a Session

This guide outlines best practices for screen sharing a PowerPoint presentation when speaking in a Session.

Powerpoint for Mac users

First, check your Mac settings to confirm your browser has permission for screen recording:

1. Open System Settings.
2. Navigate to Privacy & Security > Screen Recording / Screen & System Audio Recording.
3. Toggle on permissions for your browser.
   

Next, prepare your PowerPoint:

1. Open your PowerPoint presentation.
2. Under Slide Show, click Set Up Slide Show. 
3. In the Set Up Show window, select Browsed by an individual (window) and click OK.
   
   
   
4. Click Play from Start to start your presentation.
   

Finally, share your PowerPoint in a Session:

1. Click Share Audio and Video or Ask to Share Audio and Video to join the screen. 
2. Open the Share menu and click Share screen.
   
   Note: Organizers and Moderators can share content without activating their own audio and video on screen. The Share menu option stays accessible at all times.
   
   
   
3. In the pop-up window, under Window, select your PowerPoint. Click Share to start sharing.
   

Powerpoint for Windows users

To prepare your PowerPoint, click Reading View at the bottom left corner of your PowerPoint. It will switch your presentation to a movable box.

To share your PowerPoint in a Session:

1. Click Share Audio and Video or Ask to Share Audio and Video to join the screen. 
2. Open the Share menu and click Share screen.
   
   Note: Organizers and Moderators can share content without activating their own audio and video on screen. The Share menu option stays accessible at all times.
   
   
   
3. In the pop-up window, under Window, select your PowerPoint. Click Share to start sharing.
   

Tip: On Windows, you can share system audio by sharing your entire screen in Chrome. This allows you to present with PowerPoint sound. If using this option, consider having a second screen with the RingCentral Events tab open.