How to add a moderator to a Session or Expo Booth

  • Updated


If you’d like to control which Attendees will have permission to participate on-screen with video and/or audio, you can create a Moderated Session.

Head to your Event Dashboard > Venue > Sessions and create or edit a Session.

Under Access, set the Who can share audio/video option to "Moderated," type the name of the attendee to give them Moderator role and permissions.

Note: Only registered attendees can be assigned as moderators.

If you are using a separate registration system such as Zapier, you will need to send magic link invites to all of the participants that are going to Moderate Booths or Sessions.

In a moderated Session, Attendees see a blue button that says "Ask to Share Audio and Video." They must click this button to be added to the queue for moderators to then add attendees on-screen.

When an attendee requests to go on-screen, the moderation toolbar button will display a red tag with the number of requests. Moderators will need to click on the moderation toolbar and select Moderation to approve or decline these requests. 

Once the attendee is added on-screen, they can select their AV devices and will be on camera shortly. Moderators and Event Organizers can click on the ••• three dots on their screen to open actions menu and to remove them. Once removed, attendees can join the screen again at any time without waiting for approval.

To add moderators to an Expo Booth, please ensure the Content Provider is set as "Session" in the settings and follow the previous steps above to manage participants as a Moderator. 

Tip: In addition to allowing participants to join the screen, assigned Moderators have the ability to:
  • Mute a Speaker for all attendees on a Moderated Session or Expo Session
  • Create Polls for a Moderated Session or Expo Session
  • Toggle Fallback provider on the Expo Session if the fallback provider is enabled by Organization admin, Event admin, or Invited Exhibitor
  • Answer Q&A in their assigned Sessions

For more information on other permissions, refer to this guide: Moderators: How to moderate an event hosted on RingCentral

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