Focusing on accessibility, this guide offers an overview of built-in features, available integrations, and external tools for incorporating captions and translations.
Closed captions in Sessions, Expo Booths and Networking
Attendees can enable closed captions within a Session, an Expo Booth (set up as a Session), a Networking meeting by clicking the CC button at the bottom of the screen. Check out our guide on Using closed captions in Sessions, Expo Booths, Networking for complete details.
Closed captions on Stage
Similarly, closed captions are available within the Stage area if enabled in the Stage settings. Check out our guide on Using Closed Captions on Stage for complete details.
Closed caption in Replay
Finally, attendees can also enable closed captions in Replay by clicking the CC button at the bottom of the screen and selecting english. Check out our guide on Using Closed Captions in Replay for complete details.
External captioning tools
As an alternative to the RingCentral Events inbuilt captions available to everyone on Stage and in Sessions, you can use a third party captioning tool to screen share the captions or apply them to your broadcast.
For example, AI Media can help you create captions generated by human captioners for both recorded and live content. You will need to send your stream to AI Media via RTMP (use OBS, vMix, or any other RTMP compatible streaming software) and AI media will send the stream with captions forward to your RingCentral Events Stage or Session via RTMP (add your RingCentral Events RTMP key and URL to AI Media).
Another example is Syncwords which can be directly integrated into RingCentral Events.
Captions with Google Chrome
In Google Chrome, you can use Live Caption to generate captions automatically for videos, podcasts, games, live streams, video calls, or other audio media from Chrome browser on your computer. For more details, refer to the Google guide on Manage captions and translations in Chrome.
Captions for Speakers with Google Slides
While presenting the Google Slides, Speakers can enable the captions feature inside Slides in the Presenter view. For more details, refer to the Google guide on Presenting slides with captions.
Stage caption AI translation
To bring content to your international audience in their local language, you can make use of our Stage caption AI translation available as an add-on to all plans. Attendees will be able to display translated captions on Stage and choose from a list of 20 supported languages (Arabic, Czech, Danish, Dutch, Finnish, French, German, Hindi, Indonesian, Italian, Japanese, Korean, Polish, Portuguese, Russian, Spanish, Swedish, Thai, Turkish, Vietnamese).
Note: It only works with English as the input language.
In-house interpreters
In case you have in-house interpreters for your event, you can create multiple Session rooms and invite your interpreters to the language-related sessions.
- Make sure to add a descriptive name (e.g. [Spanish] Keynote presentation) to each Session that will be live in a different language.
- Set the interpreter as the only person who can come on screen in a Session to avoid attendees jumping on screen.
- Have a dry run with interpreters to make sure they will come on screen and on time during the event.
- Set a Session to mirror the Stage.
External apps for simultaneous interpretation
For simultaneous interpretations, you can use platforms like Kudo or Interprefy that can be integrated directly into the right side activity panel of your event.