Scheduling 1:1 meetings

One of the ways to interact with others within an event is to start and schedule 1:1 meetings with up to 19 other people. This guide explains how to schedule a meeting, accept a meeting invite and join a scheduled meeting. 

Scheduling a meeting

To schedule a 1:1 meeting:

1. In the activity panel, go to the People tab and click Schedule a meeting.
   
   OR
   Open an attendee's profile and click Schedule a meeting.
   
2. In the Request a meeting window, fill in the following information:
   • Meeting title
   • Day
   • Start time/end time
   • Mutually available times: Select one of the available time slots generated based on the My Agenda availability of all selected participants. Click More times to display more time slots.
     
     Note: If there are no mutual times available, you will not see these options.
   • Select meeting guests: You may invite up to 19 attendees to your meeting. 
     
     Note: Organizers can schedule a meeting for others and have the option to remove themselves from the meeting (click the x icon next to their name). Attendees can only schedule meetings that they are attending.
   • Location: Add onsite location to your meeting (available if invitees have a hybrid ticket).
   • Meeting description
3. Once ready, click Send invitation.
   

Rescheduling a meeting

As a meeting creator, you can reschedule a meeting to a different time, add more participants, or adjust any other details. 

1. Go to My Agenda tab.
2. Hover over the selected meeting item and click the Menu icon. 
3. Select Edit this meeting. 
4. Change the meeting details and click Send invitation. 
   ✔ The participants will receive a new invite. 

Accepting a meeting invite

When a meeting is scheduled, the recipients get a notification in the event venue where they can Accept or Decline the invite. 

They will also receive an email where they can Accept or Decline the invite as well as to add it to their calendar. 

Once the recipients respond to the meeting invite, you will receive a notification.

• If accepted, you will be able to enter the meeting room at any time.
• If declined, you will receive a similar notification.

Joining a meeting

Attendees who accepted the invitation are notified 5 minutes before the meeting starts and once it is starting. 

Alternatively, you can find your scheduled meetings in the My Agenda tab. 

Click Enter meeting room to get redirected to the dedicated meeting room.