Using Speaker Magic Links

This guide explains how to add Speakers to the schedule and how to share Speaker Magic links.

What are Speaker links?  

Speakers added to a schedule segment associated with a Stage or a Session room will have their personalized Magic Links generated. Clicking on this link will register a Speaker for the event and create a RingCentral Events user account for them if needed. It will also sign them in and take them directly to the associated Stage, Session, or Studio. 

This process greatly simplifies and enhances the Speaker experience at your event. Speakers can also preview and access the event before it starts. This means you can share Speaker links for test runs prior to the event.

Adding Speakers to the schedule

To add a Speaker to a schedule segment, go to Event Dashboard > Venue > Schedule (or Event Dashboard > Setup > Schedule in a Webinar event). You can use the table or calendar view here. If you haven't created your schedule yet, refer to our guide on Creating schedule to learn more. 

• In the Table view, your schedule is presented in the table format.  

  1. Speakers can be added under the Speakers column. To make edits, simply click on the table cell. 
     ✔ No need to click Save in this view; everything will be saved automatically as you make your selections. 
  2. Select an existing Speaker. Use the Search field to quickly find one if needed.
     Tip: You can click the Pencil icon to edit the existing Speaker profile.
  3. To add a new Speaker, click + Add new speaker. Fill in the Speaker details and once ready, click either Create profile and register or Create profile. 
     Note: By registering your Speaker, you will create a RingCentral Events account for them (if they don't have one yet) and give them access to the event. You can also create a Speaker profile only, which allows your Speaker to register on their own when using their Magic Link.

     

• In the Calendar view, your schedule is displayed in the daily schedule format.

  1. Click on the segment you would like to edit.
     (Or click on the Menu icon ••• and select Edit).
     
     
     
  2. In the segment settings, click on the Speakers field.
  3. Select one of the existing Speakers. If needed, you can type the Speaker's name to quickly find them.
  4. To add a new Speaker, type their name and click Add. Fill in the Speaker details and once ready, click either Create profile and register or Create profile. 
     Note: By registering your Speaker, you will create a RingCentral Events account for them (if they don't have one yet) and give them access to the event. You can also create a Speaker profile only, which allows your Speaker to register on their own when using their Magic Link.
  5. Once ready, click Save.
     

Sharing Speaker links

You can find and copy Speaker Magic Links in the schedule settings, in the Speaker Dashboard, or even in the Studio panel. 

• To copy a Speaker link from the schedule:

  1. Go to Event Dashboard > Venue > Schedule in a multi-track event (or Event Dashboard > Setup > Schedule in a Webinar event).
  2. In the Table view, hover over the Speaker icon added to a segment.
  3. In the pop-up window, click Copy speaker link.

  

• To copy a Speaker link from the Speaker Dashboard:

  1. Go to Event Dashboard > Venue > Speakers in a multi-track event (or Event Dashboard > Setup > Speakers in a Webinar event).
  2. Associated schedule segments will be listed under Session Magic Links. If a Speaker is added to schedule segments, click on the Plus icon to display the links for all of them.   
  3. Find the needed Speaker and click the Copy icon next to the schedule segment name.

  

• If a Stage or a Session associated with a schedule segment is powered by our built-in RingCentral Events Studio, Organizers and assigned Moderators can copy Speaker links directly from the Studio: 

  Click Invite in the Stage tab. Under Invited Users, you will see the list of Speakers added to an associated schedule segment and their personalized Magic Links.