When using RingCentral Events Studio to produce a stream in a Session room or on a Stage, multiple players get involved. This guide defines the main roles and outlines their permissions and access within a Studio.
Tip: To learn more about all event roles and their permissions across the event venue, refer to our guide Understanding roles & permissions: Organizers, Attendees, Moderators, Speakers, and Exhibitors.
Organizers
An Organizer is a user who created an Organization or has been added as a team member. Organizers possess access to all settings within the Event Dashboard and have full permissions within the event venue. They can enable Studio on a Stage or in a Session and have full access to moderate it.
Tip: For more details on how to manage a stream in the Studio, refer to our dedicated guide Moderating RingCentral Events Studio.
Moderators
A Moderator is a registrant assigned by the Organizer to moderate a Session. Similar to Organizers, Moderators have full moderating permissions in a Studio. Additionally, Moderators can create and delete Polls and approve and delete Q&A submissions within their Session.
Note: Moderators can be assigned to moderate a Studio in a Session, but not a Studio on a Stage.
Speakers
A Speaker is a registrant with a speaker profile created by the Organizer. Speakers can get a direct Studio link from an Organizer or a Moderator. They have limited permissions within the Studio: they can participate in the private chat and share content, including slides and video files. Speakers can preview the event for test runs before the start time.
Note: Everyone who clicks on the Studio backstage link will be automatically added as a Speaker, registered for the event, and brought into the Studio. They will still need to sign in to their existing RingCentral Events user account or create a new one. For more information on how the Speaker invite link works, refer to our guide on Inviting speakers to RingCentral Events Studio.
Tip: For more details on Speaker experience, refer to our dedicated guide Speakers: Using RingCentral Events Studio.
Attendees
An Attendee is a registrant who attends an event online. Attendees can request access to the Studio in a Session room and be brought into the Studio by an Organizer or a Moderator. They have the same permissions within the Studio as Speakers.
Permissions overview
| Organizers | Moderators | Speakers | Attendees | |
| Enabling Studio on a Stage or in a Session | ✔ | ✘ | ✘ | ✘ |
| Entering Stage Studio |
✔ |
n/a |
✔ via a direct link provided by the Organizer |
✘ |
| Entering Session Studio | ✔ | ✔ |
✔ via a direct link or by requesting access manually |
✔ by requesting access manually (if enabled) |
| Access the event before the start time (test run mode) | ✔ | ✘ | ✔ | ✘ |
| Moderation | ||||
| Inviting speakers | ✔ | ✔ | ✘ | ✘ |
| Accepting requests to join Studio | ✔ | ✔ | ✘ | ✘ |
| Bringing speakers to screen | ✔ | ✔ | ✘ | ✘ |
| Bringing all content types to screen | ✔ | ✔ | ✘ | ✘ |
| Bringing own screen shares, slides and videos to screen (while being on screen) | ✔ | ✔ | ✔ | ✔ |
| Searching & filtering content | ✔ | ✔ | ✘ | ✘ |
| Going live | ✔ | ✔ | ✘ | ✘ |
| Undocking Studio panel | ✔ | ✔ | ✘ | ✘ |
| Collapsing Studio panel | ✔ | ✔ | ✔ | ✔ |
| Private backstage chat | ✔ | ✔ | ✔ | ✔ |
| Settings & customization | ||||
| Changing screen layouts | ✔ | ✔ | ✘ | ✘ |
| Engagement settings | ✔ | ✔ | ✘ | ✘ |
| Branding settings | ✔ | ✔ | ✘ | ✘ |
| Adding content | ||||
| Sharing screen | ✔ | ✔ | ✔ | ✔ |
| Sharing videos | ✔ | ✔ | ✔ | ✔ |
| Sharing slides | ✔ | ✔ | ✔ | ✔ |
| Adding music | ✔ | ✔ | ✘ | ✘ |
| Adding banners | ✔ | ✔ | ✘ | ✘ |
| Adding overlays | ✔ | ✔ | ✘ | ✘ |
| Adding additional camera | ✔ | ✔ | ✘ | ✘ |
| Displaying a chat message/ question/ poll on screen | ✔ | ✔ | ✘ | ✘ |