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Studio: Sharing slides and presentations

  • Updated

This guide explains how to share slides in the RingCentral Events Studio.

Important notes: 

  • You and other Studio participants can upload multiple presentation files.
  • Uploaded files will stay in the Studio even if you restart your device. Feel free to leave and come back anytime to continue working on your content.
  • Slides can be controlled by Moderators and any Speaker who is on screen.
  • Speakers can bring the slides they’ve uploaded to the screen (when they are presenting on screen).
  • By default, slides are added to the screen in full-screen mode. You can manually switch back to the standard screen layout. 
  • Attendees can directly click the links displayed on the slides in a Session room (this option is not available on Stage). 
  • If your slides are displayed differently (fonts, image placements, GIFs) when using PPT or PPTX, we recommend converting them and uploading them to the Studio in a PDF format to maintain the layout.  

Adding slides

To upload a file with slides to the Studio: 

  1. Go to the Stage tab in the Studio panel.
  2. Click Present anything.
  3. Go to the Slides tab.
  4. Drag and drop your file or click the Plus icon to select a file from your computer.
    • Supported format: PPT, PPTX, PDF, DOC, DOCX
    • Maximum file size: 100MB
    • Slides are flattened (animations, videos, and GIFs are removed)
    ✔ You will be brought back to the Studio panel, where the uploaded presentation will be listed.

Managing slides

To browse through the presentation before it's added to the screen, hover over the content tile and click the List icon. In the preview window, use your mouse cursor to scroll through the slides and click on the slide you want to display first when the presentation is brought to the screen.

To display slides on the screen, hover over the content tile and click Bring to screen.

When the presentation is brought to the screen, there are multiple ways you can manage it:

  • Navigate through the slides via Studio panel: Hover over the content tile in the Host panel and use the Arrow icons <> to go through the slides. 
  • Navigate through the slides via Stage: Hover over the content tile on stage and use the Arrow icons <> to go through the slides. Alternatively, use the mouse cursor to scroll through all the slides and click on the slide you want to display.
  • Cinema mode: By default, the presentation is added to the screen in full-screen mode. To switch back to the standard screen layout, hover over the content tile on stage and click the Collapse icon. To learn more about screen layouts, refer to our guide Studio: Changing a screen layout. 
  • Take off screen: To remove the presentation from the screen, hover over the content tile on stage, and click the Projector icon. Alternatively, hover over the content tile in the Studio panel and click the Cross icon. 

To change the internal overlay name or remove it from the Studio, hover over the content tile, click the Menu icon, and click Remove from studio or Rename.

Note: After being removed from Studio, the uploaded files can still be found under Previous Uploads and added back.

Tip: To learn more about managing speakers & content, refer to our guide Moderating RingCentral Events Studio.

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