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RingCentral Events Studio overview

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This guide gives a brief overview of our built-in production studio that can be enabled on a Stage or in a Session. 

Studio limitations include:

  • Attendee app experience: Mobile Attendees cannot join the Studio as Speakers or Moderators.
  • Supported browsers: Firefox has known issues; Chrome or Edge are recommended.
  • On-screen limit: Up to 25 Speakers can be backstage, and 16 Speakers can join the screen.
  • Closed captions: Closed captions are available for Attendees, but not for Speakers and Moderators within the Studio. In a Session powered by Studio, closed captions will only work for speakers and are not supported for shared content that includes sound.

Enabling & entering Studio

Studio can be selected in the settings when creating and configuring a Stage or in a Session. For detailed steps on how to enable and enter the Studio, refer to our dedicated guides Enabling Studio on a Stage and Enabling Studio in a Session.

Inside Studio

Once you enter the Studio, you will find different areas and features some of which you should be already familiar with:

  1. Screen: The screen above the Studio panel shows the stream.
  2. Stage tab: This is the main place to manage your studio. Here you can:
  3. Settings tab: Here, you can disable or enable engagement tools (confetti, emoji reactions, and raise hand) and host controls (attendee access, speaker name display). For detailed steps, refer to our guide on Studio settings.
  4. Branding tab: Here, you can configure the color palette, background, edge style, and the waiting screen effect. For detailed steps, refer to our guide on Studio branding.
  5. Activities tab: Here, you can create and manage breakout rooms (applies to Session rooms only).
  6. Invite: Here, you can copy the general Speaker invite link and personalized Magic Links for all Speakers added to an associated schedule segment.
    • Speaker invite link: Everyone who clicks this link will be automatically added as a speaker, registered for the event, and brought into the Studio. They will still need to sign in to their existing RingCentral Events user account or create a new one.
    • Personalized Magic Links: Automatically signs in the Speaker and brings them to the Studio. Use this functionality with caution and ensure you're sending the correct Magic Link to your Speaker.
    • For more information, refer to our guide on Inviting speakers to RingCentral Events Studio. 
  7. Search: Use the search field to find a specific speaker or shared content.
  8. Layout: Here, you can change the screen layout. For detailed steps, refer to our guide Studio: Changing a screen layout.
  9. Speaker controls: Here, you can turn on/off your camera and microphone or click the Gear icon to access video and audio settings.  
  10. Go Live: Starts your live broadcast. Click End Broadcast to go offline. 
  11. Private backstage chat: Use it to communicate with your Speakers and Moderators. Here you can send links and tag people. 
  12. Undock studio panel: Opens the Studio panel in a separate browser tab, giving you more space to manage the setup. Simply close the tab to come back to the previous view.
  13. Collapse studio panel: Hides the Studio panel under the Stage so you can enjoy the broadcast. Click Expand studio panel to return to the previous view. 
  14. Menu: Here, you can find the option to report an issue/submit feedback, clear chat, and exit the Studio to return to the attendee view.

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